Data Policy

1.1. Information provided by users when using the Service

(1) Account information

When a user registers for an account, changes the email address, or logs in to the Service, Atlas receives the data.
Acquired information: e-mail address, mobile phone number, and other information

(2) Profile information

When a user registers for an account, registers, or updates the profile or logs in to the Service, Atlas receives the data.
Acquired information: e-mail address, name, affiliation name, profile image, and other items specified by the organizer

(3) Participation registration information and subject registration information

When a user registers or updates participation registration information or subject registration information to participate in academic conferences, exhibitions, and events, Atlas receives the data.
Acquired information: name, affiliation name, and other items specified by the organizer

(4) Participant information

When a user with administrator privileges registers or updates a participant information list in the participant management, Atlas receives the data.
Acquired information: e-mail address, name, affiliation name, and other information

(5) Program information, contents information

When a user registers, updates, or discloses program information, or when the user registers or updates content information, Atlas receives the data.
Acquired information: program data, contents data, and other information

(6) Bookmarks and comments

When a user registers bookmarks for lectures at academic conferences, exhibitions, and events or gives comments on the lectures, Atlas receives the data.
Acquired information: bookmarks and comments

(7) Personal data uploaded by other users

When a user uses the Service, personal data related to a third party other than the user may be registered, and Atlas may obtain the data.

1.2. Information Atlas collects automatically when users use the Service

(1) Use of the Service by users

Atlas automatically collects information on when and how users use the Service.

(2) Device information and connection information

Atlas collects information about the computers, tablets, and other devices that users use to access the Service.

(3) Cookies

Atlas and its third-party partners (such as analytics partners) use cookies to provide functions and recognize users among a plurality of the Service and devices. For details, please see the Cookie Policy.
Cookie Policy

2.1. Purpose of use and legal basis

Atlas only uses the data received where it has a legal basis and when it is necessary to achieve the purpose of acquisition. The received data will not be handled beyond the scope of the purpose of use, except to the extent agreed by the user or permitted by applicable laws.

1. To investigate, respond to, and provide support for inquiries concerning the Service (consent, performance of contracts, legitimate interests)
2. To provide, maintain, protect, improve, and develop the Service (consent, performance of contracts, legitimate interests)
3. To create usage statistics for the Service (but not to identify users) (consent, performance of contracts, legitimate interests)
4. For security and prevention of unauthorized use of the Service (consent, legitimate interests)

2.2. Data sharing

In principle, Atlas will not provide, disclose, nor share the data received by the Service with third parties except to the extent agreed by the user or permitted by applicable laws.
However, Atlas may provide, disclose, or share the data with third parties in the following cases:

1. Disclosure made by the user
2. Organizers of academic conferences, exhibitions, and events in which the user participates
3. Subcontractors with whom Atlas has signed subcontracting agreements that include confidentiality and security requirements
4. When data transfer is required for the continuation of the Service due to a merger, acquisition, or business transfer or similar event
5. When required by laws and regulations or when cooperation with public institutions is required

2.3. Data storage and security

1. Atlas may, without the consent of the user, optionally back up the received data in preparation for the convenience of recovery in the event of a server failure or stoppage.
2. Atlas will implement the necessary and appropriate measures to prevent the leakage, loss, or damage to the received data and to otherwise ensure the security of the data.
3. Unless a longer retention period is required or permitted by law, Atlas shall keep the user data and personal information only for the period necessary to achieve the purpose outlined in this policy.

2.4. Transfer of personal information to third parties outside the EEA

If the personal information of users in the EEA has to be transferred internationally to a third country outside the EEA, Atlas will take the appropriate safeguards necessary for international data transfer.

Users have the following rights regarding the personal information collected and processed by Atlas.

• Right of access (Article 15 GDPR)
• Right of rectification (Article 16 GDPR)
• Right to erasure (Article 17 GDPR)
• Right to restriction of processing (Article 18 GDPR)
• Data portability (Article 20 GDPR)
• Right to object (Article 21 GDPR)
• Automated individual decision-making, including profiling (Article 22 GDPR)

If the user wishes to exercise any of these rights, please contact Atlas as described in 7: Contact details.

Users that live in the EEA have the right to lodge a complaint with the competent supervisory authority regarding the processing of personal information.

This Service includes many external links to websites outside the Service. However, Atlas is not responsible or liable for the use of personal information on such sites. Users are strongly advised to learn the privacy policies of other sites before visiting such sites from the links.

This policy may be revised without prior notice in accordance with revisions to laws and regulations, changes in business activities, and similar events. Thank you for understanding in advance.

If users wish to exercise their rights regarding personal information or have any requests about personal information, please contact Atlas as listed below: